Record a Teams meeting and check the sharing scope
Steps to understand how to start, stop, save to, and view permissions for meeting recordings. We will explain in detail the starting position, setting values, completion confirmation, and how to review in case of problems.
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Who this guide is for and what to prepare
- People using Microsoft Teams for the first time
- People who want to safely record Teams meetings and check the sharing range
What you need
- Obtain recording permission from the organizer, and check organizational policies, participant types, storage location, and retention period.
Check preparation and starting position
Obtain recording permission from the organizer, and check organizational policies, participant types, storage location, and retention period.
Open and configure features
- After joining the meeting, select [More] > [Record and transcribe] > [Start recording]. Confirm that all participants can see the notification and recording icon.
- Tell participants what will be recorded and record only the necessary portion. Before ending the meeting, select [More] > [Record and transcribe] > [Stop recording].
Complete and check results
- Once the process is complete, open the video in the conference chat or the Recordings folder in the host's OneDrive for non-channel meetings, or in the channel's SharePoint for channel meetings, and check playback and access rights.
Fix the problem and exit safely
Participants will be notified of the recording, but this alone does not necessarily satisfy legal and internal consent. Also check shared links and expiration dates.
- If recording does not start, check the role of the organizer/co-organizer, whether they are in the same organization, administrator policy, and conference type.
Limitations and requirements
- Participants will be notified of the recording, but this alone does not necessarily satisfy legal and internal consent. Also check shared links and expiration dates.
Frequently asked questions
What if you can't find the item you want in Microsoft Teams?
If recording does not start, check the role of the organizer/co-organizer, whether they are in the same organization, administrator policy, and conference type.
What should I be especially careful about when recording a Teams meeting and checking the sharing scope?
Participants will be notified of the recording, but this alone does not necessarily satisfy legal and internal consent. Also check shared links and expiration dates.
Official sources and verification date
Sources checked: . Check the official sources below for changes to supported systems, plans and menus.
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